Visa Note
Fleetex Transport welcomes applications from international candidates. This position is open to candidates with or without a valid Canadian work permit. However, applicants should confirm their visa/work permit eligibility directly with the employer before applying.
About Fleetex Transport
Fleetex Transport is a dynamic company based in Bolton, Ontario, seeking qualified Office Administrators to join our growing team. We are committed to providing excellent service and maintaining efficient operations in the transportation industry. As an equal opportunity employer, we value diversity and welcome candidates from all backgrounds to apply.
Job Overview
We are seeking detail-oriented and organized Office Administrators to support our daily operations at our Bolton location. This is a permanent, full-time position offering a competitive hourly wage of $36.10 with flexible scheduling options including morning, day, and evening shifts. The successful candidates will play a crucial role in ensuring our office runs smoothly and efficiently.
Location
This position is based at our office located at 30 Simona Dr, Bolton, Ontario, L7E 4E8. The successful applicant will be required to work on-site. Bolton offers a welcoming community with excellent amenities and is conveniently located within the Greater Toronto Area, making it an attractive destination for those relocating to Ontario.
Compensation and Benefits
Fleetex Transport offers a competitive hourly rate of $36.10 for this position. While specific benefits are not detailed in this posting, our company is committed to providing comprehensive compensation packages that recognize employee contributions and support work-life balance. Interested candidates can inquire about benefits during the interview process.
Work Schedule
This is a permanent, full-time position requiring 35 hours per week. The schedule offers flexibility with options for morning, day, and evening shifts to accommodate various preferences and needs. The position is available to start as soon as possible, with two vacancies currently open.
Employment Type
This is a permanent, full-time employment opportunity. Successful candidates will be offered stable, long-term employment with Fleetex Transport, providing job security and opportunities for growth within the company.
Key Responsibilities
As an Office Administrator at Fleetex Transport, you will be responsible for a wide range of administrative duties that ensure our office operates efficiently. Your role will be critical in supporting our team and contributing to the overall success of our organization.
Administrative Procedure Management
You will review and evaluate new administrative procedures to identify opportunities for improvement and increased efficiency. This includes analyzing current workflows, implementing best practices, and ensuring that all administrative processes are optimized for productivity.
Priority and Deadline Management
Establishing work priorities is a key aspect of this role. You will need to effectively prioritize tasks, ensure procedures are followed consistently, and verify that deadlines are met across all administrative functions. Strong organizational skills will be essential for success in this area.
General Administrative Activities
Carry out various administrative activities of the establishment as needed. This includes managing correspondence, organizing documents, maintaining filing systems, and performing other general administrative tasks that support the smooth operation of our office.
Record Management
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. This requires attention to detail, knowledge of privacy regulations, and the ability to handle sensitive information appropriately.
Office Services Coordination
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services. You will be responsible for ensuring that all office services are organized and readily available to staff.
Budget Assistance
Assist in the preparation of the operating budget and maintain inventory and budgetary controls. This includes tracking expenses, monitoring inventory levels, and supporting financial management processes to ensure efficient resource allocation.
Report Preparation
Assemble data and prepare periodic and special reports, manuals, and correspondence. This role requires strong written communication skills, attention to detail, and the ability to present information clearly and effectively in various formats.
Procedure Oversight
Oversee and co-ordinate office administrative procedures to ensure consistency and compliance with company policies. This includes supervising administrative staff, implementing quality control measures, and continuously improving administrative processes.
Required Skills and Qualifications
To be successful in this Office Administrator position, candidates should possess strong administrative skills and relevant experience. While specific educational requirements are not listed, proficiency in various software applications is essential for performing the duties of this role effectively.
Technical Proficiency
Candidates must be proficient in using electronic mail systems and have extensive experience with Microsoft Office applications including MS Excel, MS Office suite, MS Outlook, MS PowerPoint, MS Windows, and MS Word. These skills are fundamental for performing the wide range of administrative tasks required in this position.
Organizational Abilities
Strong organizational skills are critical for this role, including the ability to manage multiple tasks simultaneously, maintain detailed records, and establish efficient systems for handling administrative processes. The successful candidate will be highly detail-oriented and able to work independently.
Communication Skills
Excellent written and verbal communication skills are required for preparing reports, correspondence, and interacting with various stakeholders. The ability to communicate clearly and professionally is essential for success in this administrative role.
Application Process
Fleetex Transport welcomes applications from diverse candidates, including Canadian citizens, permanent or temporary residents of Canada, and international candidates with or without valid Canadian work permits. We are an equal opportunity employer committed to building an inclusive workforce.
Who Can Apply
The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada, as well as other candidates with or without a valid Canadian work permit. All qualified candidates are encouraged to apply, regardless of their immigration status.
How to Apply
To apply for this Office Administrator position, please submit your application through the appropriate channels as specified by Fleetex Transport. Be sure to highlight your relevant experience with MS Office applications, your organizational skills, and any previous administrative experience that makes you a strong candidate for this role.
Relocation Support
For international candidates relocating to Canada, Bolton offers an attractive destination with a lower cost of living compared to major urban centers. The community provides excellent schools, healthcare facilities, and recreational opportunities. While specific relocation support is not detailed, interested candidates can inquire about available assistance during the interview process.
About Bolton, Ontario
Bolton is a thriving community within the Town of Caledon, offering a unique blend of urban amenities and small-town charm. Located just northwest of Toronto, Bolton provides easy access to the Greater Toronto Area while maintaining a more relaxed lifestyle. The community boasts excellent transportation links, making it convenient for commuting to other parts of the region.
Equal Opportunity Employer
Fleetex Transport is committed to fostering an inclusive workplace where all employees feel valued and respected. We welcome applications from candidates of all backgrounds, including immigrants and newcomers to Canada. We believe that diversity enriches our workplace and enhances our ability to serve our clients effectively.
Next Steps
If you are a motivated and organized individual seeking a stable administrative position in a growing company, we encourage you to apply for this Office Administrator role at Fleetex Transport. With two vacancies available, now is an excellent opportunity to join our team and contribute to our continued success.