About the Opportunity
SP Manpower Staffing Services is seeking a highly motivated and organized Administrative Assistant to join our team in Mississauga, Ontario. This is an excellent opportunity for individuals looking to build a career in administrative support while working in a dynamic environment. The position offers a competitive hourly wage of $34.10 and represents a stable, permanent employment option for those looking to establish themselves in the Canadian workforce.
Company Overview
SP Manpower Staffing Services is a reputable agency dedicated to connecting talented individuals with rewarding employment opportunities across various industries. With years of experience in the staffing sector, we understand the unique challenges and opportunities that come with relocating to Canada. Our team is committed to providing a supportive work environment that values diversity and inclusion.
Position Details
The Administrative Assistant position is a full-time, permanent role located at our Mississauga office (L4T 0B4). The position requires 35 hours of work per week with availability during morning, day, and weekend shifts. This is an in-house position at the agency, offering a stable work environment with opportunities for growth and development.
Key Responsibilities
Office Management
As an Administrative Assistant, you will be responsible for determining and establishing office procedures and routines that ensure smooth daily operations. This includes setting up efficient systems for managing workflow, coordinating between departments, and maintaining an organized and productive office environment.
Scheduling and Coordination
You will play a crucial role in scheduling and confirming appointments for various team members and external stakeholders. This requires excellent organizational skills, attention to detail, and the ability to manage multiple calendars simultaneously while ensuring no scheduling conflicts occur.
Contract Management
The position includes managing contracts, which involves reviewing, drafting, and maintaining documentation related to agreements between the agency and clients or partners. This requires a keen eye for detail and understanding of basic contract principles.
Communication Management
You will be the first point of contact for many clients and visitors, responsible for answering telephone calls and relaying messages accurately and efficiently. Additionally, you’ll handle electronic enquiries through various channels, ensuring prompt and professional responses.
Administrative Support
The role encompasses ordering office supplies and maintaining inventory to ensure the office is well-equipped for daily operations. You’ll also be responsible for setting up and maintaining both manual and computerized information filing systems, ensuring documents are organized and easily accessible when needed.
Research and Data Entry
Conducting research as required by the team is an important aspect of this position, which may include gathering information on industry trends, potential clients, or other relevant topics. You’ll also perform data entry tasks with accuracy and efficiency, maintaining up-to-date records in the agency’s systems.
Customer Service
Providing exceptional customer service is a key component of this role. You’ll interact with clients, visitors, and team members in a professional and courteous manner, representing the agency positively in all communications and interactions.
Benefits and Compensation
This position offers a competitive hourly rate of $34.10, which is above the average wage for administrative assistant positions in the Mississauga area. The full-time, permanent nature of the employment provides stability and benefits that are typically associated with long-term positions in Canada.
Who Can Apply
SP Manpower Staffing Services welcomes applications from diverse candidates, including Canadian citizens, permanent residents, and temporary residents of Canada. We are particularly interested in candidates who are relocating to Canada and possess the skills and qualifications necessary for this administrative role.
Visa and Work Permit Information
As an employer open to international candidates, we understand the importance of work authorization for those relocating to Canada. While we accept applications from candidates with or without valid Canadian work permits, applicants must confirm their visa/work permit eligibility directly with our hiring team during the application process. We are committed to supporting qualified candidates through the necessary immigration procedures.
Required Skills and Qualifications
While specific education and experience requirements are not specified for this position, candidates should possess strong organizational skills, proficiency in office software (including word processing, spreadsheet, and email applications), excellent communication abilities, and a professional demeanor. Previous experience in an administrative or office support role would be considered an asset.
How to Apply
To apply for this Administrative Assistant position, please submit your application through the Job Bank platform using reference number 3483664. Your application should include an updated resume highlighting any relevant experience, a cover letter expressing your interest in the position, and information regarding your work authorization status in Canada.
Application Process
Once your application is received, our recruitment team will review it carefully. Candidates who meet the basic requirements will be contacted for an interview. The interview process may include multiple stages, including an initial screening, a skills assessment, and an in-person or virtual interview with the hiring manager.
Immigrant Support
As an employer experienced with international candidates, we provide support throughout the application and onboarding process. This includes assistance with understanding Canadian workplace expectations, information about local resources for newcomers, and guidance on navigating the Canadian employment landscape.
Community and Location
Mississauga is a diverse and thriving city located in the Greater Toronto Area, offering excellent quality of life, multicultural communities, and numerous amenities. The city is well-connected by public transportation, making it easily accessible for commuters. For those relocating to Canada, Mississauga offers a welcoming environment with numerous settlement services available to newcomers.
Career Development
This Administrative Assistant position provides an excellent foundation for career growth within SP Manpower Staffing Services and the broader administrative field. We are committed to investing in our employees’ professional development through training opportunities, mentorship programs, and clear pathways for advancement.
Equal Opportunity Employer
SP Manpower Staffing Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Start Date
This position is available to start as soon as possible, making it an ideal opportunity for those ready to begin their Canadian career journey promptly. We are looking for motivated candidates who can contribute immediately to our team while growing with the organization.
Contact Information
For questions about this position or the application process, please contact our recruitment team through the Job Bank platform or by calling our office during business hours. We are happy to provide additional information about the position, the company, and the opportunities available to candidates relocating to Canada.
Next Steps
If you are an organized, detail-oriented individual with excellent communication skills and are interested in building a career in administrative support in Canada, we encourage you to apply for this position. Take the next step in your Canadian career journey by submitting your application today.